Quick checklist you can copy/paste to brief photographers

Type of event

Event date/times + venue address

Run sheet / key moments

Must-have people (names + photos)

Sponsor/expo requirements (logos/booths/branding)

Shot types needed (stage, networking, details)

Deliverables + turnaround time + how you would like images presented (DropBox/WeTransfer etc)

Usage: website, brochure, press, social, paid ads, sponsor packs

Access restrictions

Single point of contact on the day (email and phone number)

Rate card/estimate + expenses (travel, parking, second shooter)

Any requirements for Public Liability Insurance and/or HSE assessments